30 Free Notarized Letter Templates {Notary Letters} - TemplateArchive

It’s often that we need notary public services to get legal documents notarized. This prevents the occurrence of fraud in written documents. A notary public is a person with the authority to certify legal documents. If you need to make a notarized letter, then you would have to compose it first before having it notarized.


Notarized Letter Templates












What does it mean to notarize a letter?

In all instances, the presence of a notary public is a requirement for signing a notarized letter or any other document like a deed, contract or an agreement. The process ensures that the ones who affix their signatures are, in fact, the people they claim to be.

Before allowing the persons to sign, the notary public first confirms the identities of the signees through some sort of identification. To notary public also sees to it that all parties involved are not intimidated or coerced into signing the document.

Notarization prevents persons from presenting an official document that one of the parties has forged. Notary publics screen signers based on three things: their identity, their awareness, and their willingness. Aside from preventing fraud, notarization protects the rights of individuals who might as otherwise get exploited.

People who show signs of vulnerability can easily fall victim to unscrupulous characters. False transactions do a lot of harm and they might even lead to too much work for the courts. You can easily avoid this by using a notarized letter template then having it officially notarized.

The importance of notarization

The main idea behind notarization and using notary letter templates is authenticity. This means that you willingly signed the letter without getting pressured into doing so. This makes the document more secure because you would sign in the presence of a notary public who verifies your identity.

Notarization reduces the risk of a person challenging the fact that they signed the document. A notarized letter, therefore, is one authenticated through the signature of a person, done on his own free will at a given place and date.

This isn’t a certificate that involves authorization but a simple piece of evidence that the concerned individual signed the documents genuinely. As a requisite by a notary public, you have to show proof of identity with a photograph or other official documents if required by the notary public.

Moreover, it is also the duty of the notary officer to verify whether you have the capacity to sign the document. If the notary public observes signs of coercion or anything else suspicious, they might refuse to notarize the document.

You should not confuse a notary with a legal expert. The latter can help you draft an agreement or certify your actions. A notary isn’t responsible for whatever you have written in your letter. Usually, you would have to submit this letter along with the following documents: guardianship letter, proof of residency letter, child support, child travel, and other legal matters.

Notarized Letter Samples











How do you write a notarized letter?

A notary public can decline to notarize a notary template if they see signs of false identity or coercion of the person signing the letter. You may use a notarized letter template in any legal process as long as you draft it in standard form. Here are some pointers to help you out:

  • Use an appropriate heading
    You can write the letter in any format you choose but make certain to mention an appropriate heading. For instance, if you were to write an affidavit, you should have the term, “Affidavit” for the heading.
    Place the title in the middle of the page because this information makes it easy to notify the reader that it’s an example of a notarized document. In such regard, the notary can focus on reading the letter when he knows the purpose and performs the necessary actions to address therein.
  • Insert a case caption
    This is an excellent tip to make your letter more effective. For instance, a letter for an affidavit requires you to capitalize the heading. The caption identifies the subject in the question.
  • Add the address
    Include the complete address along with the county and state.
  • Give details about the affiant
    You must note the names of the persons who make the statements addressed in the letter. The address indicates that you’re addressing the letter to a particular person. Include all other necessary details to make sure that you create an official document.
  • Include your name
    After writing the letter, write your name down and leave enough space for you to affix your signature later. It is important to remember that you should only sign the letter in the presence of the notary public.
  • Leave a space for the signature of the notary public
    After affixing your signature, address the notary, and leave a space for their seal, and signature. It is very important to use notary wording in your letter. Another important thing to remember is to mention the location where you have your document notarized, and the date when you signed the document.

Should you sign it already?

Remember that you shouldn’t sign the document before going to the office of a notary public since most of the states require that a notarized letter get signed in the presence of a notary. After you have signed the document, the notary adds their seal or stamp to complete the process.

It all seems so complicated when actually, there are only three steps when you get a document notarized:

  • The authentication of the identities of the signatories.
  • The verification that the signatories act of their free will.
  • The affixing of signatures and the notary’s stamp or seal.

Notary Letters











How much does it cost to get a notarized letter?

Most notarizations of notary letter templates require only a small fee, usually around $20 or below. There are, however, some places when the notary public does it free of charge. For instance, many credit unions and banks offer free notarization to their clients.

Can I notarize a handwritten letter?

A notarized letter can be either handwritten or typed. If you decide on a handwritten letter using a template, try not to leave any spaces blank or unfilled. You can write “N/A” if the blank does not apply to you. If you fail to include notary language in a letter that you have written by hand, the notary may attach a statement of certification.