40 Free Receipt Book Templates [Word, Excel, PDF]

A receipt acknowledges that you paid or received money from someone or organization. Without it, there can never be an official record proofing the payment was made. An organization or individual can go to court and claim they were never paid. If you have no proof, the court may order you to make the full payment plus damages. There is an easier way of making receipt books.

A receipt book template lets you customize receipts to fit your organizational needs. You can download a receipt book example online to get inspiration for the best type of receipt log that fits you. The main advantage of a receipt template is that you can add your logo and company colors to it. When it is properly designed, a receipt serves as a legal document. It shows evidence of payment and the payment method used. It proves that a financial transaction was completed and the costs settled.

Receipt Book Templates

What is a receipt book?

Although it may look small, a receipt book carries important data. One book may show a large volume of transactional data. By referring to it, a user can see the date and time when a purchase was made.

They can see the total amount involved in the transaction. The same book shows other important entries such as tax charges. 

A receipt can be created using a payment book template. One book may contain any amount of pages as the user wishes. Each page can be divided to contain two or more receipts. The booklet is an important document for organizations that want to keep a clean record of transactions.

Once an organization or individual creates a cash receipt template, it makes it easier to fill out data on each page after every transaction. The receipt book sample needs to have a duplicate. Its purpose is to let the organization give the original copy to the customer for their records.

The company keeps the copy for their records too. Using a payment book template allows a company to keep records of its revenue.

The accounting department can balance the company’s books. They use the cash receipt template to keep sales records.

The team compiles records of sales receipt for deductions and keeps track of all expenditures and income in the company. With printable receipts, they can tell the payment method that was used thanks to a receipt log. A company may decide to use a free receipt template to create its receipt books.

Receipt Book Examples

What is the importance of a receipt book template?

Organizations keep different types of records as proof of the wide range of transactions they do daily. One of the crucial records is a receipt. It keeps a record of payments for goods or services offered to the company.

A receipt book template plays an important role in the business. Without a receipt log, an organization could face a serious risk. They cannot prove to a buyer, seller, court, or tax authorities that a transaction took place.

Saving all receipts is a practice that every individual or institution should take seriously. That is one of the reasons why many people and corporations choose to use a payment book template.  Using a cash receipt template, it is easier to build customized receipt books in minutes. 

Users can save the receipt book sample online and use it to generate a new receipt after each transaction.  There are both legal and logical grounds why everyone needs to save their receipts or keep them safe all the time.

• Keeping money records
  A receipt log holds all money expenses data in one place. It is important to know how an individual or organization is spending its money. This is very critical when a company wants to follow bookkeeping best practices.
  A receipt book template ensures there is a clean record available. When they look at the details in a receipt template, an organization gets a clear view of how much it is spending.
• Creating balance sheets
  At every quarter or full year, organizations balance their books. They create a balance sheet to get a view of their expenditure versus profits. An organization cannot have an accurate balance sheet if some of its records are missing.
  A receipt book template ensures there is a soft copy of a receipt log. The auditors or accounting team can always refer to it when balancing the books.
• Important when dealing with tax authorities
  A company may do all its tax returns perfectly. However, the taxmen may want to confirm the records with actual receipts. If that happens, what can save the company is the free receipt template.
  They can open the records in the free receipt template and show it to the tax team. The tax people can see what payments were made including the payment method.
• Dealing with legal issues
  An organization might face a court case involving a payment/s. a client might claim a certain large payment was never made. The organization can use a cash receipt template to retrieve the payment records.
  From the receipt log, the organization can prove to the court when the payment was made, the payment method used, and the amount.

What details should a receipt template have?

Every transaction made in a business needs to be properly recorded. A receipt is a document that helps verify the transaction. Receipts may be used to claim reimbursements. Organizations often use them for accounting purposes.

A good receipt book example contains the following information.

• Name of the business
• Address of the business
• Contacts – email and telephone
• Business logo – Should with corporate colors
• Receipt/transaction number
• Name of the customer/supplier
• Service/s offered or product involved
• Quantity 
• Money paid is broken into unit price and total
• Tax information if necessary

How to fill a cash receipt template

How you fill a cash receipt template matters. You may refer to a receipt book sample to see how it is filled. The process is easy and follows these steps.

• Create a copy of the payment book template. The payment book template should be in two copies. One copy goes to the payment recipient while the other goes to your records. The copy may stay in the receipt template backup as a soft copy or printed as a hard copy for filing.
• Capture every detail. Read all the details in the cash receipt template to ensure nothing is left out. The free receipt template should have the date of the transaction and the type.
• Indicate the payment method. Payment can be made in cash, check, transfer, or any other method. It is important to note the payment method on the receipt.
• Print the customer’s copy. Print the customer’s copy and hand it over to them. If it is a hard copy receipt created using a payment book template, the recipient may sign it.
• Save a copy. Save a copy of the receipt in the data store or file. It should be saved in a place that is easy to retrieve.

Receipt Book Samples

Does a payment method in a receipt matter?

The payment method information in a receipt matters as its used to check number of every transaction and all other financial details as per a specific requirement. It is crucial to have information about how the payment was made. It is important for bookkeeping purposes and auditing. 

In the future, the record can help remind the recipient of the method that was used to pay them if they claim non-payment. Indicate clearly the payment method in the space provided in the payment book template.

How do I make a book of receipts?

You can use a DIY approach to create attractive and customizable receipts. The steps to follow are simple. 

• Search for a receipt book example to get inspired
  Downloading a receipt book example can help you get ideas about the templates you should use. There are many varieties online that you can find.
• Choose your preferred receipt book template
  The internet is full of hundreds of receipt book templates.  Due to the differences in information they contain, they cannot all be fitting to you. Select a free receipt template that you can customize with ease. It should allow you to add a wide range of features to the receipt template.
• Create copies of the payment book template
  After choosing your preferred payment book template, create multiple copies of it. There are several platforms you can use to do this. Make several copies of up to at least five receipts for every page.
• Connect to a printer and print hard copies
  Determine how many pages you need per receipt book. One book can have as much as 100 pages in duplicates. You may use self-carbonating to avoid using carbon paper all the time. It is still okay to print on non-carbonated papers and use carbon paper to create duplicates.
• Arrange the papers in order and bind the book
  Arrange the papers starting with receipt number one to the final one. Let each paper have a matching copy. Your receipt book will be ready for use once the binding is done.

Is a free receipt template worth using?

A free receipt template is a useful tool if you often make transactions. The free templates are developed by experts and uploaded online for access. A free receipt template contains all the features you need to create a receipt book. 

The templates offer an easy way to generate and send e-receipts to clients. It is worth using a free receipt template in your business. Businesses use a wide variety of receipt templates. When the organization needs more features in a receipt, they may opt for a paid template.

Payment Book Templates

Types of receipt book templates

Organizations can design different types of receipt book templates for different purposes. The organization has the best template to use from the hundreds of customizable templates available online. One organization can have five or more types of receipts.

• Cash receipt book templates
  A cash receipt book template is the most common type used in businesses. It is issued after a customer pays or is paid in cash. It acknowledges that the cash payment has been received. The receipt template includes details such as:
  Payee name
  Date paid
  Amount paid
  Receipt number
  Payment method
  Payer name
  Person who received
  Purpose of payment
  Balance due
• Rent receipt templates
  A business may create a receipt template for recording rent payments. The rent receipts template shows the month/date paid and the purpose. The names of the landlords or agents may be included. Details of the property number or type may also be added including the payment method.
• Donation receipt templates
  A donation receipt template is designed when a company wants to keep a record of its donations. Whenever they donate cash gifts to charity, the beneficiary signs the receipt.
  It confirms the payment was made and the beneficiary received it. The receipt is issued for purposes of accounting and keeping records.
• Business receipt template
  A business receipt template is different from a cash receipt template. A business receipt is used to keep a record of financial transactions so its a more detailed description than other receipts. If a company makes purchases, what is issued is a business receipt.
  For instance, if the company engages in share trading, it will request or issue a business receipt. They are useful when making tax submissions. This type of receipt template keeps records of what diverse investments a business is making.
• Online receipt template
  An online receipt book template is a virtual receipt book for companies. The printable receipts are best used to provide receipts to online customers. When they make payments, the company prepares a softcopy receipt and sends it to the customer via email.
  Sometimes virtual receipts can be used to make claims for payments. People may use them like invoices to demand due payments.

Examples of receipts

• Reimbursement receipts. This printable receipt is issued when a person wants the company to refund them money.
• Purchases receipts. Issued after buying goods or services. Carries the record of all items purchased.
• Banking receipts. This printable receipt is issued after making a transaction in the bank such as deposit, transfer, or withdrawal. It’s also used for money order and credit card number details with its usage description.
• Loan receipts. Signed after a borrower receives a loan and attached to their personal records.
• Hardcopy or traditional receipts. Issued to customers who visit a company physically and make or receive a payment.