In many countries, taxi drivers are required to issue a taxi receipt to passengers. This practice is particularly important for people who travel locally or abroad for business purposes. Usually, you use the official receipt issued by a cab driver to reimburse from your company the travel expenses incurred for different purposes.
What is a taxi receipt?
A taxi or cab receipt a simple document that taxi drivers issue to you as a passenger to prove that you have paid a specific fare amount for a trip. Aside from this, the receipt also contains essential information including your name, contact details, and others.
What to include?
Taxi companies should edit a blank taxi receipt to include the following information:
- The taxi company’s name
You should see this information together with the logo of the company.
- The business address of the taxi company
The taxi company’s address should appear in the receipt in case certain issues arise.
- The phone number of the taxi company
Every official taxi receipt must contain the phone number too.
This indicates the date of your trip.
It is also important that the receipt contains the time of your trip.
- Your pickup address
It should contain the address where the taxi driver picked you up.
- Your destination address
It should also contain the address where the taxi driver dropped you off.
- The driver’s name
This should be the driver’s complete name.
- The number of the taxi
This refers to the registration number of the taxi’s plate number.
This refers to the amount the taxi driver charges you for the trip.
When do you need this receipt?
There are many businesses and situations that require the use of a taxi receipt:
- Private Transportation Companies
This refers to hire-a-driver service companies where each transaction features a receipt that contains the mileage, date and time, and the amount of the fare. Both you and the driver should have copies of the receipt.
- Public Prepaid Taxi Services
For businesses running a prepaid business for taxi services that occupy booths at railway stations or airports, the use of a taxi receipt template becomes a legal requirement.
- Personal or Private Transportation Services
If a business involves renting out carpool or other transportation services using a personally-owned vehicle, it becomes essential to issue some kind of receipt. This ensures that the driver is always doing organized and legal transactions.
It is also noteworthy to know that taxi services can refer to other vehicles that are not a taxi too. If a business uses motorbikes, vans or auto-rickshaws, the practice applies too.
How do I write a taxi receipt?
To make things easier in creating a taxi receipt, taxi companies or drivers can download one online at no charge. But if they want to make their own, the best advice is to look at a sample cab receipt and go through it before creating one for the company.
It’s easy to create an NYC taxi receipt or a template for any other state on the computer using word-processing software. Launch the application then follow these steps:
- Click on a new document for one to open on the screen.
- Adjust the size of the page, choose the text size, and text color.
- Make the header of the document as preferred, but the header’s text size must be a bit larger than the rest of the text.
- Add the information on the receipt and make sure to include the essential elements mentioned above.
- Save the template on the computer and print it out.
Blank Taxi Receipts
Can you get a receipt from a taxi?
Taxi drivers in most localities are legally required to issue receipts at the completion of the ride. In the larger cities, taxis have gadgets that print out receipts. As a passenger, you have the right to ask for a receipt unless the driver issues one after you pay the fare.
Purpose of the document for passengers
People who travel overseas for business purposes are typically offered reimbursements on their transportation expenses. Sometimes, the company the person works for or the government compensates these expenses. Every time you are on a trip such as this, make sure to claim a taxi receipt for reimbursement purposes.
Generally, the money spent for business purposes can get deducted from taxes with only a couple of exceptions to this rule. But if you want to get reimbursed for these expenses, you should present a taxi receipt template for the expenditure.
- Business Purposes
Not all taxi fare can get claimed as tax-deductible but they could be under a number of conditions. For instance, your vehicle malfunctions on your way to work, and as such, you have to take a taxi to get to work.
Although your reason for taking a taxi can get classified as official business, commuting expenses don’t classify as tax-deductible even if they’re occasional. The expenses cannot get reimbursed either.
But if you took a taxi from the office to the airport to fetch a client and you used your own money to pay in which your employer didn’t reimburse that amount, then you may consider the expense deductible.
As such, it’s recommended to ask for a receipt once you get into the cab. Obviously, the receipt won’t get issued until after you reach your destination but it is always better to tell the taxi driver beforehand.
In most cases, the Internal Revenue Service requires taxpayers to submit valid documents that show business-related tax deductions including expenses for cab fares. For this, the best type of documentation you can provide is the original receipt that contains information describing its business-related purpose.
While you have the choice to either refuse or receive a receipt, taxis that accept credit cards as a payment option must issue an electronic and paper record of the transaction. Remember to keep this receipt in such a case for confirmation when your credit card bill arrives.
- Medical Taxi Rides
Aside from business-related purposes, you can also the deduct cost of taking a cab for getting medical care too. This includes fare for yourself and someone else in case you’re not permitted to travel alone.