Out life is centered around plenty of apps, websites, digital wallets and digital devices that we use them on. The technology is great to use but the biggest problem happens when you have too many passwords to remember. To solve this, you need a password list where you write down all of your accounts with their corresponding passwords.
Password List Templates
What is a password list template?
Having different passwords for your different accounts prevent the dangers of your digital assets getting hacked or stolen. Remember that very complicated passwords are too inconvenient and difficult to manage. It even gets worse if you have many accounts. To make your life more secure, you need a password list.
Remembering too many passwords can be a daunting task, especially during emergencies where you instantly need them. Instead of having to memorize all of your passwords, use a password log and let it do the memorizing for you.
The template is very easy to understand and use. You can even add important personal information to your template like your user names, email addresses, and even the security questions. Through the template, you can secure this information from thieves and hackers.
Why do you need this template?
The main function of a password list template is to keep track of your passwords and usernames, especially today when there is a need to sign-up for various accounts on multiple websites. It is important that you keep this information safe, whether professionally or personally. Here are the most common reasons why you require a password list template:
- To avoid unauthorized access to your accounts
You should prevent other people from gaining access to your accounts as this becomes extremely dangerous, especially if your work involves sensitive information.
- For easy password tracking
With a template, you can always get hold of your login information and passwords anywhere and at any time. You won’t even need to change your passwords often. It’s recommended to keep a list if you cannot remember your passwords.
- To organize your passwords
You can do this while keeping it away from nefarious characters like hackers. With the right template, you can also add and organize your personal information, not just your passwords.
- Easier management of passwords, even complex ones
This becomes especially burdensome if you have passwords for professional and personal accounts. Solving this issue becomes easy – just store these passwords on a secure list.
- For adding your other log-in details
When doing this, include your complex passwords too. As long as you can keep the list safe, you won’t need to worry about losing your accounts and the information they contain.
- Superior security
You can also keep this list on your computer, in a file protected by a password. Store the list in a file that you add more protection to by using another password. Just make sure to remember this password. This makes it easier for you because all you need to remember is the main password that you use to unlock the file.
After you have downloaded a template, customize it to suit your requirements. You can edit it, add more elements to it or removing elements. After that, you can start inputting your information.
Password Spreadsheets [Excel]
Storage tips to keep your passwords secure
Although you can make it easy for your memory to use simple passwords, the drawback to this is that they will also be much easier to crack. A good password contains a combination of lower and upper case letters together with numbers and symbols.
In an ideal setting, you would use passwords that you would not share with anybody then update these regularly to keep these secure. Whenever you update your passwords, update your password list template too.
Even if you use a password spreadsheet, security breaches are still a possibility because of internet hackers or unethical employees and other individuals who have access to sensitive data.
Many people today have several online accounts to manage including user credentials and account information. Apart from using a password keeper template, here are helpful tips for storing your passwords and recovering them safely and quickly when you need to:
- Have one main password that you will always remember
If you’re planning to store the several passwords you have for different accounts or some other sensitive data in digital files, you should encrypt the files to add a layer of protection. When you encrypt a file, you basically will scramble its data and lock the file.
Then you can only access it using a password. For instance, if you’re saving your other passwords in a password-protected, encrypted Excel file, you must remember the master password to access the file for you to see its information. This is the main password you must remember.
It is not difficult to encrypt files – just follow the steps in the File menu of the software you use. For Adobe PDF files, you can encrypt these by following the steps in the Tool menu. For the encryption of files on Windows and Mac, you can perform a quick online search for more detailed instructions.
- Consider using different storage options
You can choose to store your passwords in an encrypted hard drive for extra protection. If you have to access your files from different devices or locations, try using cloud storage services that offer password-protection.
Examples of these are Google Drive and Dropbox. They support two-step verification that involves two steps: entering your first password that you have set-up and sending a second code transmitted to your cellphone.
- As much as possible, don’t share your passwords
On occasion under certain circumstances, there may be a need to share your password with other people. In such a situation, there is a risk of information getting passed on to others each time someone gains access to the login details.
As much as possible, you should limit access to such information only to necessary individuals and don’t make the mistake of sharing sensitive password information through emails that aren’t secure.
- Schedule regular updates for your passwords
Make it a habit to regularly update your passwords and keep a record when you make such changes. If you think that there is a leak, it’s recommended to change your passwords right away. Finding the right balance between security and convenience make you operate more effectively while decreasing concerns about stolen or lost passwords.