Receiving a job offer is an exciting time. It’s also a good time to reciprocate the offeror, whether someone in HR or the owner of a small business, with a thank you letter for job offer. Even if you verbally accepted the job offer already, it’s still the perfect thing to do as this is a formal way of confirming your new position and to express gratitude.

Thank You Letters For Job Offer

Expressing gratitude through a letter

The main objective of a thank you letter for job offer, whether you accept the position or decline it, is to show your gratitude for the job offer. This is also the perfect opportunity to share your intentions officially and to clarify your agreement. Should you accept the position, this letter is your very first interaction with the company as an employee and it makes a better impression.

On the other hand, should you not accept, the letter is the perfect response to politely decline and still make a good impression. Who knows? You might consider applying again to the same company in the future. It’s a smart move to maintain cordial relationships with the employer.

You may send the thank you letter for job offer accepted as a hard copy or an email. Either way, just make sure the letter carries a tone of politeness and you use a business letter format. This includes a respectful salutation and a complimentary closing. If you intend to send it through email, make sure to place your name along with the words, “Thank You” in your email’s subject line.

What do you say when you get a job offer?

Once you receive a job offer, the next best step is to send a thank you letter for job offer to express your appreciation and gratitude. Generally, you send this by post or through email to the hiring committee or the Human Resources employees who gave you the offer.

You should send this letter by the recipient in a timely manner – preferably within 2 days after you receive the offer. This may also depend on when you got the offer and when the company expects an answer.

To make it more formal, it’s recommended that you use a computer to type your letter with proper formatting. Make sure it contains the following:

  • A heartfelt and sincere show of gratitude for the time the employer put into the hiring process and offering you a job.
  • A genuine expression of the fact that you’re excited to start your new job and work with them.
  • The answers to any questions that they asked you during your interview like when you can begin your new job.

Before sending the letter, make sure it doesn’t contain any unnecessary details or information. This may include anything related to your compensation, calibrations to the responsibilities of the position or any other issue that you should discuss with a Human Resources manager or representative in-person.

Sending a thank you email after accepting job offer is an excellent opportunity to show your gratitude and appreciation. This also fosters professional relations and asserts your image as a professional.

Even when you decide to decline the offer, the letter helps you maintain good standing with the company. This may help, in case you re-apply for a position with the company in the future.

Thank You Letters For Job Offer Accepted

How do you write a thank you letter for a job offer?

After receiving the news that you aced your interview and got the job, what comes next? Should you choose to accept the offer, the most logical next step is to compose a thank you letter to recruiter after job offer. This starts you on the right footing with the company by extending this professional and gracious act to your employer.

Usually, you would send this letter to the hiring manager or to the person who has hired you. It must convey a message of appreciation for the offer and how excited you are to join the team.

Whether you plan to send the letter by email or you choose the traditional route by giving a handwritten letter, the same basic techniques apply. Here are some steps for you to follow:

  • Say “thank you”
    All employment thank you letters have this. After all, expressing your gratitude is the main purpose. In the letter, you would thank everyone involved in the hiring process for the effort and time they put into your hiring.
    The HR people have screened several resumes and held as many interviews before finally choosing you for the position. Make sure to include the title of the position that you accepted.
  • Express enthusiasm
    Showing enthusiasm to start working with a company is something all employers and hiring managers want with new employees. You should express this in your letter. But don’t overdo it by adding a lot of exclamation points to your sentences. Express your eagerness in a way that’s comfortable with you while still maintaining professionalism.
  • Confirm specific details
    It is also appropriate to ask for a confirmation of your start date and any other pertinent details about the job. This ensures that everybody is on the same page.
    Confirm any details that you don’t mind getting an answer to in a letter. This could avoid any confusion later on. Just stay away from sensitive topics or those which require face-to-face communication.
  • Emphasize your worth too
    You can remind your new employer about being a valuable addition to the company although you have already proven this during the hiring process. A little reinforcing won’t hurt and it will help the hiring team remember that they made the right choice in hiring you.

Thank You Emails After Accepting Job Offer

Should I send a thank you email after accepting a job offer?

Sending a thank you letter for job offer reinforces your personality as a professional and it makes you stand out. Generally, this has become the norm, meaning that it is now common courtesy to send one when you get accepted for a job. But when it comes to writing these letters, handwriting them isn’t the only way to go.

You can also send an email as long as you follow the same steps and processes to create a professional document. Not only will this gesture show your enthusiasm to start work but it also keeps your positive image with the company as they process your paperwork.