The letterheads you see in formal/official letters informs you that they belong to a particular establishment. A letterhead format is an important printing asset that plays an important role in the creation of your brand’s image. Moreover, it promotes the credibility and professionalism of your organization.
Official Letterhead Formats
What is a letterhead format?
The creation of a letterhead template might prove difficult if you aren’t familiar with the format. In actuality, there is a single format but to make it more memorable, you must spice up things up a bit. There are three primary formats of letterhead examples – traditional, casual, and corporate.
For a corporate format, you should place the logo of your company on top. For the traditional format, place the name of your company at the center-top of the page with your business address at the center-bottom.
For the casual format, you can design this according to your own style. As for the rest of the contents of the letterhead, these should stay simple since business letters are typically formal in nature. Include your company’s contact details in a strategic location.
Avoid adding too many contact details. Providing an email address and a phone number is enough. The format design of letterheads is generally simple. To give you an idea, check out Microsoft Word. Pick of the samples then customize it.
Company Letterhead Templates
Why do you need it?
A company or business letterhead has an important role whether you have a small or big business. Almost all company advertisements, correspondence, invoices, and legal or official notices should carry this letterhead.
Print contracts, quotations, and proposals your business’ official letterhead format. While electronic correspondence seems to have taken over businesses today, virtually everything that you must have “in print” or “in writing” as a business, should appear on a letterhead.
One major purpose of this document is that it helps strengthen your organization’s professionalism and brand identity while building confidence and credibility in your business. Moreover, using a letterhead prevents as it gives your business legitimacy.
The difficulty of forging a professionally-designed letterhead also prevents scammers from executing their illegal plans and because of this, letters sent or written on company letterheads always look credible and official to recipients.
What is included in a letterhead?
If you plan to create your own letterhead format, make sure to include the following information:
- The logo of your business.
- The legal name of your business
- The registered address of your business.
- Contact details including your business’ email address, phone number, and fax number
- The website URL of your business.
- The registration number of your business, if applicable
How do you format a letterhead?
An official letterhead for a business is pre-printed for documents like memos, notes, and letters. The presence of a company letterhead in every letter you send makes it look professional while keeping your branding consistent.
To make the task easier when making a letterhead for your company, you can use a template. You also have the option to create your own letterhead design by following these pointers:
- Choose contrasting colors
You may add colors to the header, the border, and to the text to highlight important information. Use bold colors especially now that using bright and contrasting colors are the biggest trends in graphic design.
- Add your logo
The main purpose of a letterhead is for recognition across all of your official communications. One simple way to seamlessly incorporate your logo into the design is through the use of color accents that match the logo.
- Use a solid color for the background
By making some risky design choices, you can make your brand letters easily recognizable. One way to accomplish this is by using a solid color for the background of the letterhead format.
- Use a colorful border
You can do a lot of things with the border to make it stand out. For instance, you can tie the design with a ribbon. You can also choose a subtle border by using a shade like charcoal or grey. If you want the letter to be particularly attention-grabbing, use of a really bold color.
- Use shapes to make a striking design for the header
Let your imagination run wild with your design without going overboard. For instance, you could create a geometric pattern design by drawing lines then filling the sections with various colors. If you want to advance a step further, add some textures to the shapes.
- Include directional cues to help guide your readers
Directional cues refer to visual indicators like lines, arrows or icons of pointing fingers. When added to the format, these show the direction your reader should look at. Directional cues are not really necessary in business letterheads but their use in helping information flow can be very helpful. An example is a visual cue shaped like an arrow in the header, pointing to the start of your text.
- To create a striking design, use a dark color for the background
If you want to be unconventional but still stay relevant while defying your reader’s expectations, you can try to invert the color scheme by using a dark background for your text. As a rule of thumb, you should only use light-colored text on dark backgrounds. If not, your readers might find it difficult to read your text.
- Use a creative and unique footer instead rather than a header
Another option where you can mix up your template is to use a creative and colorful footer in place of the header. Even with this scheme, you can still create balance by using the same color as the footer for the information that is usually found in the header.
This information includes the name of your business or company, your company’s contact details, and any other relevant information that is usually found in the header.
- If appropriate, add illustrations to the design using graphics or icons
The use of graphics or icons is another cool way to add a creative touch to your letterhead. You can always change the icons to suit the occasion but that will depend on your audience and the purpose of the document.
Just remember to use graphics or icons with consistent styles. First, decide on what style of icons suits your brand then use these whenever you decorate the letter.