For some reason, when you attend school, there would be days when you can’t attend your classes. In such a case, your school will require you to present an excuse letter to explain your absence. The letter states the reason for your absence in a formal manner. You can also use it for employment purposes in cases where it is accepted.
What is an excuse letter?
Absenteeism of students and even teachers is typically discouraged in almost all schools. However, if you have a very good reason for not attending school, it’s best to compose a school excuse letter before going back. In it, you indicate the reason for your absence.
It is inevitable that everyone would confront either unforeseen or foreseen events in life. This makes it impossible to keep perfect attendance in school. When you get sick or you’re going through a grave personal problem that hinders you from attending school, you should explain your reason for being absent.
Writing an excuse letter is the best way to communicate this predicament. Its main function is to inform the reader (your teacher or the employer) the reason for your absence. But this letter might not work if you are a habitual absentee.
If you have a good reason for not attending school, then you can write a letter to your teacher or your school principal to explain your reason. For younger children, parents usually write the letter for them.
School Excuse Letters
What is a good excuse for being absent at school?
There are many reasons why you would miss going to school. While some reasons are very easy to accept, your teacher might not accept others. Here are some examples of good reasons for missing school that you can write in absence letters for school:
- An appointment with a dentist or doctor
In most cases, appointments made with doctors and dentists are often fully booked. This makes it one of the best excuses because teachers know this fact.
It’s natural to do everything we can to avoid getting in contact with sick people. For instance, communicable diseases can easily spread in crowded places. Therefore, school administrators will agree that you should stay home if you’re sick. For this reason, it would help if you attach a medical certificate with your excuse letter, especially if you plan to miss school for several days.
- Food poisoning
The symptoms of food poisoning can be highly dangerous and alarming. Additionally, school administrators don’t want to have the responsibility of dealing with you passed to them in case your situation gets worse.
- Family emergency
Sadly at times, the best excuses you can give can be the saddest reasons like experiencing a family emergency. There could even be situations where the emergency is so abrupt and dire that you have to leave school right away.
- Illness in your family
The word “illness” always connotes a negative vibe and it sometimes becomes an excuse when a close family member or relative would require immediate medical attention. Imagine yourself getting a text message or a phone call that says you need to bring your mother or father to the hospital.
This, of course, is an alarming situation that will cause you to feel panicked and consequently, miss a couple of days of school depending on your situation.
- An accident of a family member
Nobody would want to be in a car accident just as nobody would want to be in one. There are a great number of road accidents these days that they have become common occurrences.
As such, it would not be too much of a stretch to use this excuse when it happens to one of your family members. It might even encourage your teacher to contact you for a more definite explanation for updates.
- A death in your family
The death of a member of your family is an awful occurrence, but it’s something that you cannot avoid. But if you use this reason, your teacher will understand and excuse you from class.
What information should you include?
There are rules imposed by every school regarding attendance expected from their students. Generally, one requirement is the submission of an excuse letter, which states the reason why you failed to attend school. You would address this letter to your teacher or the school’s principal and it must contain the following:
- The name and designation of the addressee (your teacher or the principal)
- The reason for your absence
- The exact dates of your absence
- Your complete name
- Your signature
Absence Letters For School
How do I write an excuse letter for school?
An excuse letter, which you write for yourself or which a parent writes for a young child would explain to the school officials the reason for your absence. You then submit the letter to the school upon your return.
Generally, an absent note for school should carry a formal tone. Here are some pointers on how to write this letter:
- Use the proper stationery and you should write the letter with legible handwriting.
- Indicate your address at the top left of the letter. In some cases though, you might not have to write this down. You may ask your teacher about it first.
- Include the date when you will submit the letter at the top too, following your address.
- State the complete name and address of the recipient at the top left of the letter, following the date. This would be the name of your teacher or the principal of your school.
- Mention the subject of your letter too following the address of the recipient. State this in one sentence or line.
- After the subject comes the salutation including a comma (,) after it.
- After the initial information, you can start with the body of your letter. It’s recommended to keep the contents of the letter directly to the point and clear. Avoid flowery statements and long narratives.
- Start your letter with your name, grade, and class unless you’re sending it to your teacher.
- Clearly mention the reason for your absence and the dates when you didn’t attend school or will remain absent.
- In case you took leave for medical reasons, it’s recommended to attach a medical certificate along with your letter.
- End your letter with the words “Thank you,” and “Yours truly.”
- Add your complete name in the end and don’t forget to sign it.